Opportunities

Reporting to the Executive Director, the Chief of Staff holds an administrative leadership role, overseeing financial and human resource functions for Art-Reach. The Chief of Staff is part of a three-person Executive Office at Art-Reach that also includes the Executive Director and the Associate Director for Leadership Initiatives. In partnership with the Executive Director, the Chief of Staff will monitor departmental strategic initiatives and ensure that initiatives are on track to meet goals. They will lead internal staff meetings and work closely with external support vendors including Bookminders, auditors, and insurance brokers. The Chief of Staff is the primary liaison between the executive office and Art-Reach staff.

Responsibilities:

Administration 

• Act as liaison between the Executive Director and departmental directors. 
• Keep Executive Office aware of, and advocate for, departmental and organizational needs to the Executive Director as necessary.  
• Monitor implementation of strategic priorities throughout Art-Reach departments. 
• Work in partnership with the Executive Director to develop organizational strategies. 
• Facilitate monthly all-staff meetings and act as Executive Office liaison for departmental meetings.

Financial  

• Oversee financial operations of Art-Reach including revenue and expense coding, bank deposits, invoicing, bill payment, and monthly reporting in accordance with Art-Reach financial controls.  
• Conduct weekly meetings with Bookminders (bookkeeping firm) and ensure timely preparation of monthly financial reports. 
• Monitor financial accounts including operational checking, reserve accounts, and investments 
• Process biweekly payroll through Payroll Service Solutions platform and ensure any payroll deductions/reimbursements are processed in a timely manner. 
• Coordinate with Executive Director to plan and execute annual budgeting process. 
• Work with external auditor and Bookminders to conduct the annual financial audit process.  
  

Human Resources 

• Guide the hiring process as needed across the organization and lead the onboarding effort for new staff members.  
• Manage employee benefit programs including health, dental, PTO and 403b administration with support from external brokers. 
• Review and update employee policies and procedures related to employee experience. 
• Consider training and professional development opportunities and plan organizational activities.  
• Implement employee review process for Executive Office and departments.